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Roles and Responsibilities
Define Gather Event Roles
New Page
Role Responsibilities Event Owner Confirms event details, venue information, schedules, start times, and stakeholder communications. Network Administrator Manages equipment preparation, network configuration, connectivity validation, system m...
Pre-Event Planning
Schedule Preparation
Checklist ☐ Obtain the presentation schedule. ☐ Format the schedule for GatherLive import. ☐ Verify session information for accuracy. ☐ Confirm presenter and room assignments.
Equipment Verification
GatherLive Server Cluster Verify the following equipment is available and operational: Equipment Quantity Notes Lenovo P16 Gen 2 laptops (or current standard server nodes) 3 Pre-configured prior to deployment Ubiquiti 10GbE USB-C Ethernet A...
On-Site Setup
Network Configuration
Checklist ☐ Install and power on the UDM Pro. ☐ Install the 10GbE aggregation switch. ☐ Install the primary switching infrastructure. ☐ Verify WAN connectivity. ☐ Log in using approved administrator credentials. ☐ Adopt any unmanaged or unadopted UniFi device...
GatherLive Configuration
Initial Setup Launch GatherLive on a configured workstation. Create the event database. Enter: Event name Event dates Venue information Additional event details as required Sign in using approved administrative credentials. Assign the workstation location a...
Post-Event Wrap-Up
Backup and Archive
Navigate to Settings → Backups. Create a local backup of all event content. Verify backup completion. Archive content according to organizational retention policies.
Final Deliverables
☐ Event backup completed. ☐ Content archive secured. ☐ Client deliverables prepared (if required). ☐ Equipment inventoried and packed. ☐ Event documentation updated with lessons learned.