GatherLive Configuration

Initial Setup

1. Launch GatherLive on a configured workstation.
2. Create the event database.
3. Enter:
   • Event name
   • Event dates
   • Venue information
   • Additional event details as required
4. Sign in using approved administrative credentials.
5. Assign the workstation location as:
   • Speaker Ready Room

Branding and Media Assets

Navigate to Settings → Upload Media.

Upload Required Assets

• ☐ Event banner graphics
• ☐ Event background graphics
• ☐ Walk-in loop PowerPoint
• ☐ Additional event branding assets

Schedule Import

Navigate to Settings → Schedule Sync.

GatherOnline Import

1. Select GatherOnline.
2. Enter approved GatherOnline credentials.
3. Select the correct conference.
4. Import:
   • Schedule data
   • Presentation assignments
   • Associated content

Spreadsheet Import

1. Select Spreadsheet Import.
2. Choose the approved schedule file.
3. Import schedule information.
4. Validate imported sessions and room assignments.

Validation

• ☐ All sessions imported.
• ☐ Room assignments correct.
• ☐ Presentation records present.
• ☐ No import errors displayed.

User Management

Navigate to User Management.

Administrative Tasks

• Create administrator accounts.
• Create support technician accounts.
• Update service account credentials as required.
• Remove unused accounts.

Follow organizational password management and security policies when assigning credentials.

Room and Device Assignment

As systems are connected to the event network and GatherLive is launched:

Checklist

• ☐ Assign each workstation to a room.
• ☐ Apply a descriptive device name.
• ☐ Validate room connectivity.
• ☐ Configure content isolation settings.
• ☐ Verify upload station access.

Content isolation should remain enabled by default for non-upload stations unless event requirements dictate otherwise.

Operational Verification

Before presenter uploads begin, confirm:

• ☐ Network infrastructure operational.
• ☐ Server cluster healthy.
• ☐ Event database initialized.
• ☐ Branding assets uploaded.
• ☐ Schedule imported successfully.
• ☐ Upload stations functional.
• ☐ Presentation rooms assigned.
• ☐ Test presentation successfully distributed.