GatherLive Event Setup

Purpose

This document provides a standardized process for preparing, deploying, operating, and closing GatherLive Content Management events. Following these procedures helps ensure consistent equipment configuration, reliable content distribution, and a seamless experience for presenters, attendees, and remote participants.

Roles and Responsibilities

Define Gather Event Roles

New Page

Role Responsibilities Event Owner Confirms event details, venue information, schedule...

Pre-Event Planning

Schedule Preparation

Checklist ☐ Obtain the presentation schedule. ☐ Format the schedule for GatherLive import. ☐ Ver...

Equipment Verification

GatherLive Server Cluster Verify the following equipment is available and operational: Equipm...

On-Site Setup

Network Configuration

Checklist ☐ Install and power on the UDM Pro. ☐ Install the 10GbE aggregation switch. ☐ Install ...

GatherLive Configuration

Initial Setup Launch GatherLive on a configured workstation. Create the event database. Enter: E...

Post-Event Wrap-Up

Backup and Archive

Navigate to Settings → Backups. Create a local backup of all event content. Verify backup comple...

Final Deliverables

☐ Event backup completed. ☐ Content archive secured. ☐ Client deliverables prepared (if required...