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How do I reserve Vimeo in R2?

How does Vimeo charge us?

Our Vimeo account has the ability to handle up to a finite number of simultaneous streams. We don't pay anything to have more stream keys or "events" created and available, but we do pay to stream to more channels at the same time. This means we need to keep track of how many streams are being used when. Fortunately, R2 is made for doing just that... more or less.

Everything in R2 is either a Rental Item or a Miscellaneous Charge. Vimeo licenses don't fit well into either of these categories.

  • Rental items have finite available quantity (👍), but they are also tied to sites and need to be available at a given site in order for that site to reserve them (👎).
  • Miscellaneous charges can be used by any site at any time without requiring transfers (👍), but they have no ability to enforce any quantity limitations (👎).

Vimeo licenses exist in R2 both as Rental Items, which should be used for tracking but not for billing; and as Miscellaneous Charges, which should be used for billing but not for tracking.

Vimeo ProductIDs in R2

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Rental Item - Vimeo Webcasting License

These all have MAIN as their owner site. Since we only own a finite number of Vimeo licenses companywide, they must be tracked. We have to know how many are being used when, and we have to know if we're about to overuse what we own.

If your event is not happening out of MAIN, then you need to write a no-charge order out of MAIN and reserve the Vimeo rental items there so that they can be tracked.

Miscellaneous Item - Vimeo License

The Miscellaneous Charge is where all of the pricing is. Add these to orders that you use for billing.

How many should I reserve?

R2 Item Quantity to Reserve
Vimeo Webcasting License (Rental Item)

As many as streams you will be using simultaneously at any point during the event.
Vimeo License (Miscellaneous Charge) As many as streams you will be using simultaneously at any point during the event.
Vimeo AI Closed Captions (Miscellaneous Charge) One per event that uses Vimeo captions at all.
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